Event Import Guide

Event imports allow you to create a large number of events in your community at one time. This process requires you to populate an import document with your event information then submit it to your Campus Consultant. From that point, your Campus Consultant will help schedule and process the request. As you begin filling out this document, there are a number of things to keep in mind, like the types of events that you can create and how an event import fits into your existing event request process. Please see the following list for the features of event imports.

Things to know 

  • Only one-time events can be imported.
  • The date and time will be set to the timezone of the portal.
  • Event categories are automatically created if the category you enter does not already exist in the portal.
  • The events will be set to portal-level visibility.
  • The events will automatically be published and approved.
  • RSVPs are disabled on past events.
  • Event with start and end times that span multiple days will be changed to “all day” events.

To begin the process, click here to download the import template. Do not alter the headers on this document. Making any changes to the headers can cause the import process to fail. Continue reading for an explanation of each field on the event import document and to learn which fields are required.

Template Header Descriptions

Template header Required Description
Portal ID Yes The ID of the portal where the event will be created. Portal IDs can be found a number of ways. One method is through the Data Browser. Select the Admin dropdown in the top right of your screen, select Data Browser Beta, then choose Portals as the resource. The portal ID is the first column in the dataset that will appear.
Name Yes The name of the event.
Category Yes The category of the event. It will create a new category in the portal if the category does not already exist.
Starts at Yes Starts at Required The start time of the event. There are different ways to format the date and time but it must follow one of the formats listed below in the section titled Date & Time Format.
Ends at Yes The end time of the event. There are different ways to format the date and time but it must follow one of the formats listed below in the section titled Date & Time Format.
Location No The location of the event.
Description No The description of the event.

 

Date & Time Format

It’s vital that you format the start and end time of each event in a manner than can be interpreted by our system. Please see the list below for examples of the formats that we accept. If you do not follow the formatting rules of one of these examples, your import will likely fail and you will be asked to revise the import document.

  • 25 Aug 2015 3 PM
  • Aug 25 2015 3 PM
  • 25 August 2015 3 PM
  • August 25 2015 3 PM
  • Aug 25 2015 3:26 PM
  • Aug 25th 2015
  • 2015-08-25 3:26 PM

Any of the above examples can include minutes. Midnight is assumed if the time is not given. You can also use ordinals like “th” or “rd” on the end of dates.

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