OrgSync Terms & Definitions

Below is a list of commonly used OrgSync terms and definitions to better your knowledge of OrgSync!

Basic Terms

BMS (Budget Management System) BMS is an add-on feature allowing campuses to manage the annual budgeting processes of portals in their community.
CCT (Co-Curricular Transcript) The CCT is the official record of involvement for each student. Involvement in OrgSync can be added and removed from this document.
Community The community provides the foundation for your private online campus network. Every community is managed by administrators who have the authority to oversee and manage all aspects of the platform, including departments, organizations, and students.
Community Home The community home is the landing page for users logging into your OrgSync community. This area of OrgSync provides users a digest of content from featured portals and also their memberships. Users can view upcoming events, browse organizations, browse service partners (if enabled), and more. 
Custom User Profile OrgSync requires a name and email from every user. Each community has the ability to set up additional custom profile fields that users must complete. This information will display on various user exports.
ePortfolio The ePortfolio is a personal website to organize, showcase, and reflect on academic coursework, co-curricular involvement, and employment.
Global Navigation Bar The global navigation bar appears at the top of every OrgSync page and it consists of several tools like Global Search, My Memberships, and the User Drawer.
Global Search Global Search, located in the Global Navigation bar, is a search tool that allows users to search their community for everything they have access to (i.e. events, forms, photo albums).
My Memberships My Memberships, located in the Global Navigation bar, allows a user to quickly access their top four portal memberships based on usage. This dropdown includes the ability to view all of your memberships. The resulting page provides additional actions like leaving a portal or hiding a membership.
Portals Portals create a central, online location for department admins and student leaders to more efficiently manage their organization and stakeholders. Portals are part of the larger campus community and administrators have the ability to oversee and manage their activity and content.
Portal Administrator An admin is someone who has full access to a portal, meaning that they can add, edit, and delete any content or users in the portal. Admins can also update the registration form for their portal.
Promotions Promotions are a way to advertise content on the community home. Community administrators with permission to promote can take existing content, upload a photo, provide a description, then publish the item to the community home. Remember, the community home is the landing page for users as they log in so promoting an item will provide maximum visibility.
Room Reservation Integration Room Reservation Integration refers to the ability to integrate the OrgSync event request process with your campus's existing room reservation system. This integration allows users to search, request, and book rooms through OrgSync. 
SMS (Service Management System) SMS allows your campus to provide service opportunities to your students. By connecting service partners to your community, you can manage service partners and provide a centralized location for all service opportunities.
Umbrellas Umbrellas are the management portals that makeup a community. Communities may have one or many umbrellas. Each umbrella has the ability to set up different request processes (i.e. organization registration, event requests, budget requests) and can also manage the organizations that fall under their control. Typically, an umbrella is managed by a specific campus department (i.e. Student Life, Recreational Sports, Fraternity & Sorority Life). 
User Drawer The user drawer can be accessed by clicking on the user’s first name in the top right corner of the OrgSync platform. The drawer provides users with a set of user-specific tools. This includes the ability to update your personal profile, manage notification settings, view messages, and more.


Development & IT Terms

Term Definition
API (Application Programming Interface) In computer programming, an API is a way data can be shared between systems. The OrgSync API allows you to set up an integration between you campus system and OrgSync. Example: Your IT team writes a call that can pull events that were created in OrgSync to your campus calendaring system.
SSO (Single Sign-On) SSO allows users to log in once between your existing campus systems and OrgSync. Users log in with their campus provided username and password, making it easier for them to get signed up. OrgSync currently supports authentication integrations with SAML, CAS, & Shibboleth.
Bypass Log-In If your school has SSO, it might be necessary for you to allow non-SSO credential users into the system (i.e. an admin who no longer has a campus login). Enabling bypass provides users the option to create an account through OrgSync.
LDAP LDAP is a login integration that allows your campus IT to authenticate users. With LDAP, the password is entered on OrgSync and then verified against the school server. LDAP differs from a true SSO (SAML, CAS, or Shibboleth) in that with SSO the entire process is handled by the institution, not OrgSync. With LDAP, the password is entered on OrgSync and then verified against the school server.
JSON JSON is a format for exchanging data that OrgSync uses in its API. When you ask for data from OrgSync, or push data to OrgSync, it will be in the JSON format.


Additional terms can be found at

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